News & Views

17th August 2021

Authorised Worker Permit

From 11:59pm Tuesday 17 August, workplaces in Melbourne must be closed unless:

  • the workplace is an authorised provider or service, or
  • all employees are working from home.

Employers that require their staff to attend a work site must issue a worker permit to their employees – this is the employer’s responsibility.

Penalties of up to $21,808 (for individuals) and $109,044 (for businesses) will apply to employers who issue worker permits to employees who do not meet the requirements of the worker permit scheme or who otherwise breach the scheme requirements.

There will also be on-the-spot fines of up to $1,817 (for individuals) and up to $10,904 (for businesses) for anyone who breaches the scheme requirements. This includes employers and employees who do not carry their worker permit when travelling to and from work.

Download a copy of the Authorised Worker Permit.

Eligibility

Employers can issue a worker permit to their employee if:

In rare circumstances an employee does not need a worker permit. This includes:

  • if an employee is at risk at home, such as at risk of family violence
  • law enforcement, emergency services or health care workers who carry employer-issued photographic identification, which clearly identifies the employer. 

An employee must not use a worker permit and must not attend work, even if they have been issued a permit, if:

  • they test positive to COVID-19 and are required to self-isolate
  • they are a close contact of someone who has tested positive and are required to self-isolate

What Employers need

To issue a worker permit, employers will need:

  • name, ABN, company address and trading name
  • the name and date of birth of the employee
  • the employee’s regular hours and place of work
  • to meet all eligibility criteria, including that the business is a permitted activity
  • to meet all relevant legal obligations 
  • to have a COVIDSafe Plan in place
  • to authorise a person or people to issue the worker permit.

How to issue a worker permit

Each employee required to be on site must receive an individual worker permit with the required details.

Employers must:

  1. Download the Authorised Worker Permit and fill it out. 
    • Employers must use this template for all worker permits issued under this scheme.
       
  2. Sign the worker permit. You can print and sign or sign it electronically.
    • Businesses must get an authorised person to sign the worker permit.
    • This person could be the CEO, a HR manager, or an operations manager. 
    • They must be accountable for the details they provide. 
    • They may be contacted by Victoria Police or other enforcement agencies to confirm the details.
       
  3. Ask the employee to sign the worker permit. They can print and sign or sign electronically.
    • You can email or text the worker permit to your employee.
    • An employee may travel to work without a worker permit once to get their first permit.

Carrying a worker permit

Employees must carry the worker permit and photo identification when travelling to and from the workplace.

A worker permit can be shown electronically to authorities such as a photo, or scanned copy, on a mobile device.

Source: https://www.coronavirus.vic.gov.au/authorised-provider-and-authorised-worker-permit.

Updated as at 9:00AM 17 August 2021